Step-by-step workflow
1
Copy the email you received
Copy the full email text including subject line.
2
Paste this prompt into Claude or ChatGPT
Fill in the blanks, paste email at bottom.
I need to reply to this email. My context:
- I am: [your name / role]
- My relationship to sender: [colleague / client / vendor / boss]
- My intended response: [1-line summary]
- Tone: [formal / friendly / assertive]
Write 3 versions:
1. Short & direct (under 50 words)
2. Polite & detailed (100-150 words)
3. Diplomatic (if email is difficult/negative)
Email:
[PASTE EMAIL HERE]
3
Pick your version and edit
Copy preferred reply, make any edits, send.
Pro tips
→
Save as text expander shortcut: ;reply
→
For difficult emails, start with Diplomatic version
Why this matters for India
// india context
Especially useful for navigating formal Hindi/English business emails where tone matters